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Purchasing Order Quality Requirements


Purchasing Order Quality Requirements

Process, Product or Service Quality Code
Raw Material QC01, QC02, QC04, QC05, QC06, QC15, QC17, QC20, QC21, QC22, QC23, QC24, QC25, QC26
Hardware QC01, QC02, QC04, QC05, QC06, QC09, QC13, QC15, QC16, QC17, QC21, QC22, QC23, QC24, QC25QC26,
Outside Processing QC01, QC02, QC03, QC05, QC06, QC10, QC11, QC13, QC14, QC15, QC17, QC21, QC22, QC24, QC25QC26
QC01, QC02, QC05, QC06, QC07, QC08, QC09, QC10, QC12, QC13, QC14, QC15, QC16, QC17, QC19QC21, QC22, QC24, QC25, QC26

For the purpose of this document, the term, “supplier” is used to describe external providers of processes, products and services.

Quality Code Title Requirement
QC01 Quality System Supplier shall establish and maintain a Quality System acceptable to Mer-Mar Electronics (MME), for the goods and/or services purchased under this purchase order. As a minimum, the supplier’s Quality System must meet the requirements of ISO9001 or better.
QC02 AS9100 Compliant The supplier is required to maintain a Quality System in compliance to AS9100. If facility is not certified to AS9100, buyer reserves the right to conduct surveillance at supplier’s facility to make final determination that Supplier’s Quality System meets the requirements, and/or supplier will be required to complete a Supplier Survey Questionnaire.
QC03 NADCAP Approval Special processing NADCAP approval is required. The special process requirements will be listed on the actual purchase order.
QC04 Supplier Furnished Material Supplier shall submit Chemical and Physical test reports in accordance with the latest material specifications and revision. Distributors must provide a certification verifying the materials traceability to the Mill test reports when supplied.
QC05 Sub-Contractor Flow Down Supplier is required to flow down the requirements of this purchase order, including terms and conditions to the Supplier’s subcontractors. Flow down of key characteristics is required when specified on the face of purchase order. Supplier is to notify Mer-Mar Electronics (MME) of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain organization approval within 24 hours.
QC06 Record Retention and Disposition As a minimum, the Supplier is to retain records for at least 10 years from the date of shipment under each applicable order for all products/part numbers unless otherwise specified in the order. In special circumstances, the purchase order will identify the actual required number of years that the records should be maintained. After the minimum retention period is achieved, suppliers may disposition the records as archive or destroy at their discretion.
QC07 Calibration The Supplier’s equipment shall be calibrated in accordance NIST standard (ISO 17025/ISO 10012-1/ANSI Z540-1) traceable to national or international measurement standards.
QC08 Mer-Mar Electronics (MME) Furnished Property Supplier is to return all furnished property to Mer-Mar Electronics (MME) at the completion of the purchase order. Furnished property may include but not be limited to the following: drawings, mylars, process specification, tooling, fixtures, and excess raw material.
QC09 Parts Identification The Supplier is to identify parts in accordance with purchase order requirements.
QC10 Nonconformance/Corrective Action The Supplier is to notify Mer-Mar Electronics (MME) of a Nonconformance prior to shipping parts. In addition, the Supplier will maintain a system of handling non conformances and corrective actions.
QC11 Special Processing Approval The Supplier is to perform a special process on this purchase order. Special processing may include one of the following processes: heat-treating, stress relieving or Nondestructive testing. Mer-Mar Electronics (MME) shall identify the specific process specification and the end user on the purchase order. The Supplier should maintain its special process approval with the end user. If the Supplier is not currently approved for the specified process, it is the Supplier’s responsibility to notify Mer-Mar Electronics (MME) immediately.
QC12 Dimensional Inspection Report The Supplier is to document an actual dimensional inspection report and submit it to Mer-Mar Electronics (MME) at the completion of the purchase order.
QC13 First Article Inspection The Supplier to submit a First Article per AS9102 with this purchase order. It should identify all of the process specifications and dimensional data.
QC14 Measuring & Test Equipment All measuring and test equipment shall be calibrated in accordance with industry and process specification standards.
QC15 Packaging Protection Supplier to package parts in a manner that will protect parts from any kind of damage. No metal to metal contact is ever allowed. In special circumstances, the purchase order may specify the manner the parts are to be packaged.
QC16 Part Number Serialization All parts should have unique serial numbers assigned. Supplier is to maintain tractability throughout the production stage.
QC17 Certificate of Conformance A certification is required, stating that all of the products or services meet the contractual or purchase order requirements. The certificate must list the part number and all of the applicable process specifications, including up to date revision levels.
QC18 The Boeing Company Approved Process The Supplier shall maintain a special process approval from The Boeing Company on this purchase order.
QC19 Key Characteristics Data Required This purchase order deals with the drawing that identifies key characteristics. Both the Supplier and Mer-Mar Electronics (MME) should have established a control plan prior to the placement of this purchase order.
QC20 BUY AMERICA ACT Items procured under this purchase order must be compliant with DFAR 252.225-7000
QC21 Right of Entry Mer-Mar Electronics (MME), our customers, and/or any applicable regulatory authority reserve the right to access the supplier’s applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. Reason for access may include inspection of the item on order, status of the item, or reviewing quality records pertaining to the purchase order in question.
QC22 QMS Awareness Suppliers Personnel must be made aware of:

  • their contribution to product or service conformity;
  • their contribution to product safety;
  • the importance of ethical behavior.
QC23 Counterfeit Prevention Suppliers must have a process in place to prevention the use of counterfeit parts/materials.
QC24 Control & Monitoring Requirements Suppliers must maintain a Quality Level ≥95% and an OTD level ≥95%. If levels drop below target, supplier will be notified and may be placed on conditional status or disapproved if not corrected.
QC25 FOD Suppliers shall ensure the Foreign Object Debris/Damage (FOD) if any, is removed before the shipment wherever applicable will flow down this requirement to its sub-tier suppliers
QC26 ITAR The data attached/enclosed may contain information (including technology and technical data) which is subject to the U.S. International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). This information may not be exported, released, or disclosed to foreign persons either inside or outside the United States without first obtaining the proper U.S. export license or written authorization. In addition, the information and articles described herein are either patented or proprietary, and the copying or reproduction thereof is prohibited without Mer-Mar Electronics (MME) prior written consent.
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